Highview Condominium II
Board of Directors - Meeting Minutes
August 9, 2006, 7:30 p.m.

The twenty-first meeting of the 2004-2005 Highview II Board of Directors was called to order at 7:40 p.m. by Richard Re, President. Board members in attendance: Victor Bellini, Miriam Biren, Robert Boynton, Marjorie Cannon, Tamara Keshecki, Al Lamoglia, and Richard Re. Board members absent: Stefanie Greenberg and Frank Mattera. Irwin Chopak attended from J.A.L. Diversified Management.

1) Minutes: Minutes of the July 11, 2006 board meeting were approved.

2) Verizon upgrade proposal: A representative of Verizon made a presentation regarding a proposed fiber optic contract for the building that would provide faster internet and telephone service. The upgrade would include installation of fiber optic lines to all units in the building, rising vertically through the compactor chute rooms, and moving horizontally behind a cover at the edge of the hall ceilings, next to the TV cable system. The installation would be at no cost to the building. Individual owners would still have the option of continuing with their copper cable system. In response to a board question, the Verizon rep will investigate a signing bonus for the building by Verizon if the work is approved. The board expressed concerns for operation of the entrance system and Verizon explained that the current copper wire system needed for the entrance system would still be supported. If an owner opts to utilize the fiber optic system, in order to utilize the entrance system they would have to keep a telephone connected to the old copper wire system as well.

The board expressed its interest, pending resolution of a signing bonus, confidence that Verizon would guarantee continuing full operation of the entrance system, and review by the building’s attorney Michael Swaaley.

3) Capital Projects update:

a) Roof rebuild update: There are still a few final repairs to be made to the roof by S&S Roofing in order to satisfy the final Becht inspection and sign-off.

b) Exhaust fan repairs:

i) Duct blockages: Irwin Chopak reported that Nu-Way was able to remove all blockages and the ventilation system is completely clear.

ii) New fan motors and hoods: All of the new fan motors and hoods have been installed.

c) Lobby-level hallway Chopak presented lighting fixture options. A committee was formed to review and select fixtures (Boynton and Cannon). There was no update from JAL concerning the wallpaper restoration.

4) Financial report:

a) The board reviewed expenditures made from the $300,000 capital assessment, invoices paid-to-date, outstanding bills, and remaining balance. There was a review of other projects for FY2006 including entrance façade restoration, lobby hall lighting, and repair of the exterior water leaks reported by several units. A reserve to cover these FY2006 projects totals approximately $25,000. There was a unanimous decision to apply any remainder to the Capital Reserve Fund.

b) Chopak reported that the building’s accountant Alfred Johnson was currently unable to confirm whether he would be able to attend the August 23, 2006 annual meeting. Since Johnson did not show up at the last annual meeting two years ago, it was now three year since a Highview auditor had attended the financial meeting. As this meeting is to be a financial report to owners, Johnson’s attendance was deemed critical. It was noted that at the board’s July meeting when the board selected the August 23rd date for the annual meeting, the date was not remain tentative until both auditor and attorney were confirmed by Chopak. Since the General Membership Meeting notice has been sent to all unit owners, either Johnson or someone else from his firm must attend. Chopak will follow up with Johnson.

5) Legal report:

a) Time Warner Cable installations: No update from JAL concerning the notices sent to four unit owners for improper installations by Time Warner Cable and the corrective actions required.

b) Driveway parking: Irwin Chopak was to report back at the March meeting with a new towing contractor and signage changes to reflect the new towing contractor. No update was available at that time. Chopak reported at the April meeting that he is unfamiliar with any towing services on Staten Island, but would speak with Jennifer Ogman for a recommendation. There was no update at the May or June meetings. At the July meeting Chopak reported that one towing service would tow if paid in advance by Highview II in cash. The board requested a list of the towing services Chopak spoke with and the policy of each relative to payment. The board would follow-up with those services for additional discussion and to perhaps explore the situation with other towing services that Chopak did not contact, however there was no update at this August meeting.

c) There was discussion of an upcoming inspection for the building fire system sprinklers. Chopak recommended having a contractor conduct a pre-inspection inspection for $200. The board vote was split and no action was taken.

6) Building Maintenance & Repairs:

a) Elevator mechanical systems: As a follow-up to the elevator evaluation performed by Vertical Systems Analysis (VSA) on May 2, 2006, VSA has contacted McGlynn Hayes for correction of the twenty-seven deficiencies. VSA reported on July 11th that McGlynn Hayes anticipated completing the list by the end of the second week of July, however an August 9, 2006 memo from VSA to McGlynn Hayes presented at this meeting indicates that no update was available. Following completion, a re-inspection can be performed.

b) Ceiling leaks: There was no update on the ceiling leaks reported by owners (3-B, 3-E, and 5-J) and discussed at the May meeting.

c) Window leaks: Estimates were available for the repair of exterior leaks (1-H, 4-B, 4-G, 4-K, and 2-C). Although there were three estimates, only one contractor reviewed the actual problems and the others prepared their estimates based on the analysis of the first. The board agreed to investigate the process and perhaps seek professional guidance. There were questions raised about the exterior work performed 2-3 years ago.

d) Driveway entrance sign: Bellini has the catalogue for replacement of the driveway "entrance" sign. Selection process continues. He will make a recommendation shortly.

e) Smoke detector battery replacement: No update since June board meeting from Chopak concerning the spring semi-annual replacements of smoke detector batteries for all unit owners. The fall replacement will be due in October.

f) Garage entrance apron: Chopak indicated that the garage entrance cement apron has been replaced.

g) Garage exhaust timer repair: As first discussed at the June board meeting, the garage exhaust timer is still not operating. August 9, 2006 invoice indicates that a new timer was ordered today.

h) Façade restoration: One estimate for the restoration was presented.

i) Entrance awning: The committee has received additional bids. I was noted that the awning and frame will not be replaced until the entrance area façade restoration is completed.

j) Maintenance Liaison: Victor Bellini reported as "Maintenance Liaison. He has been working with Joel to develop a comprehensive list of building needs.

The meeting was adjourned at approximately 10:00 p.m.

Robert Boynton, Secretary