Highview Condominium II The nineteenth meeting of the 2004-2005 Highview II Board of Directors was
called to order at 7:40 p.m. by Richard Re, President. Board members in
attendance: Victor Bellini, Robert Boynton, Marjorie Cannon, Al Lamoglia, and
Richard Re. Board members absent: Miriam Biren, Stefanie Greenberg, Tamara
Keshecki, and Frank Mattera . Irwin Chopak attended from J.A.L. Diversified
Management. 1) Hiring of new building super: a) On May 24, 2006, the board met to conduct interviews of building super
candidates. In attendance were board members Bellini, Boynton, Cannon,
Keshecki, and Re. JAL was represented by Irwin Chopak. Following interviews of
three candidates, the five board members met without JAL present and all voted
in favor of Joel Ramharracksingh. Joel had been cleaning the building as a
temp for a little over a month. A follow-up email vote was conducted to
incorporate the four board members who had been unable to attend the meeting.
No responses were received from the email vote beyond those who had been
present at the May 24th meeting. With a majority of board members
voting (5), Joel Ramharracksingh was approved b) Joel Ramharracksingh was invited to this meeting for a final discussion,
contract review, and his anticipated acceptance of the position. All parties
agreed to the contract and Joel is the building’s new super. c) Joel will be allowed to move into the apartment in about a month. There
was discussion of the renovations needed in the apartment and Joel will begin
work on the apartment immediately. Joel requested that his hours be modified
to accommodate commuting until he moves in. The board approved. The board
requested that Joel’s hours be posted on the office door and that contact
information (his cell phone number) be posted as well. A "be back
at" clock/poster should be hung on the door when he is out of the
building. Irwin said he’d get one. As requested at previous meetings, Irwin
was reminded to post his own contact information on the office door. d) Chopak reviewed a list of equipment that he wishes to immediately
purchase for the super. The board approved purchase of a new vacuum cleaner,
power washer, Sawzall kit, and pipe wrenches. Boynton expressed concern for
maintaining an inventory of equipment and the need for a super to supply his
own basic tools. Chopak said that JAL would maintain a list. Discussion of the
super’s concerns was concluded and Joel was excused from the meeting. 2) Minutes: Minutes of the May 9, 2006 board meeting had been
distributed by email for approval, however the Secretary indicated that the
board members had not replied. No action was taken. 3) Capital Projects update: a) Roof rebuild update: There are still a few final repairs to be
made to the roof by S&S Roofing in order to satisfy the final Becht
inspection. b) Exhaust fan repairs: i) Duct blockages: Irwin Chopak continues to attempt to locate a
contractor to deal with the exhaust system blockages ii) New fan motors and hoods: The board approved purchase of new
fan motors and hoods from Greenheck as part of the scheduled capital
projects. Becht Engineering has reviewed the specifications of the equipment
being ordered to assure that it matched their requirements. c) Summarizing next steps with roof: d) Riser valves and water service line replacement update: There was
no update from JAL concerning the hallway lighting fixtures and wallpaper
restoration. 3) Financial report: The board reviewed expenditures made from the
$300,000 capital assessment, invoices paid-to-date, outstanding bills, and
remaining balance. Only the roof exhaust fan project remains incomplete,
primarily on account of the still to be determined cost of removing blockages. 4) Legal issues: a) Time Warner Cable installations: No update from JAL concerning
the notices sent to four unit owners for improper installations by Time Warner
Cable and the corrective actions required. b) Driveway parking: Irwin Chopak was to report back at the March
meeting with a new towing contractor and signage changes to reflect the new
towing contractor. No update was available at that time. Chopak reported at
the April meeting that he is unfamiliar with any towing services on Staten
Island, but would speak with Jennifer Ogman for a recommendation. There was no
update at the May or June meetings. 5) Building Maintenance & Repairs: a) Elevator mechanical systems: In response to the elevator
evaluation by Vertical Systems Analysis on May 2, 2006, Irwin Chopak was to
contact the current elevator maintenance company and have a list of
twenty-seven problems corrected. Chopak indicated that he had not followed up
with the company. b) Lighting fixture cover: In response to the lighting fixture cover
reported missing on March 13th, Chopak indicated that a cover has
been ordered. c) Ceiling leaks: There was discussion of several ceiling leaks
reported by owners (5-J, 4-G, and 3-E). Chopak indicated that two of the
situation had not been reported to him, but that he will investigate all and
report back to the board. d) Driveway entrance sign: Chopak indicated that the entrance sign
that had been removed for repair has been lost. A similar replacement would
cost $100. Bellini will investigate new signage. e) Verizon terminal box: Chopak indicated that he had not spoken
with Verizon since the last board meeting. f) Sidewalk lighting repairs: There was no update on repair of the
sidewalk lighting. g) Smoke detector battery replacement: Joel will begin the spring
semi-annual replacements of smoke detector batteries for all unit owners. h) Garage entrance apron: Chopak indicated that the garage entrance
cement apron will be rebuilt next month when masonry work is being performed
next door. i) Garage exhaust timer repair: The garage exhaust timer will be
repaired shortly. j) Maintenance Liaison: Victor Bellini was appointed by the board as
"Maintenance Liaison". Victor will work directly with the building
super to maintain a list of all necessary building repairs and report at board
meetings on their progress and completion. The meeting was adjourned at approximately 9:30 p.m. Robert Boynton, Secretary
Board of Directors - Meeting Minutes
June 14, 2006, 7:30 p.m.